CONSTITUTION

 

Nomenclature and Constitution

 

  1. (A) The Club will be known AS LAYER COLTS YOUTH FOOTBALL CLUB and will be affiliated to the Essex County Football Association, Colchester & District Youth Football League and the Essex County Girls Football League

 

(B)The objectives of the Club are to provide football for its members and such social and recreational pursuits as may be deemed desirable by the Executive Committee.

 

(C)The Club and all Club Members shall adhere to the rules and regulations set out by the Essex County Football Association, the Colchester and District Youth Football League or Essex County Girls Football League and the Layer Colts Youth Football Club Constitution.

 

(D)The club will support, promote and abide by the FA Respect Programme.  All officials, managers, coaches, players and supporters will be required to sign the Club’s Respect Codes of Conduct.

 

Officers

 

  1. (A)The Club shall be controlled by the Executive Committee, which will consist of Chairman, Vice Chairman, Hon Secretary, Hon Treasurer, Hon Fixture Secretary, Child Welfare Officer, Charter Standard Officer, Youth Development Officer and Volunteer Recruitment Officer.

(B)The Disciplinary Committee shall be made up of 4 officers from the Executive Committee. This would usually be the Chairman, Vice Chairman, Hon Secretary and Child Welfare Officer. A minimum of 3 of the above will be present at any disciplinary hearing within the club.

 

(C)If any person wishes to stand for election of any of the executive committee posts, it is desirable to for them to notify the secretary of their intent at least 7 days prior to the Annual general meeting.

 

Club Property/Assets

 

  1. (A)Property and/or assets of the Club shall be vested in the Executive Committee and they shall have power to appoint such other Committees as may from time to time be deemed necessary.  Such Committees must contain at least one Executive Committee Member.  The Executive Committee shall receive reports of such Committees at its meetings.

    (B)Dissolution.  If the Executive Committee decides that it is necessary or advisable to dissolve the Club, it shall call a meeting of all members, of which not less than 21 days’ notice (stating the terms of the resolution to be proposed), shall be given.  If the proposal is confirmed by a two-thirds majority of those present and voting (and all members present may have one vote,) the Executive Committee shall have the power to realise any assets held by or on behalf of the Club.  Any assets remaining after the satisfaction of any proper debts and liabilities, shall be given or transferred to such other local community institution or institutions having objects similar to the objects of the Cub (as the members of the Club may determine), or failing that, shall be applied for some other community purpose. 

 

Powers of the Management

 

  1. (A) The Executive Committee shall have powers to suspend or expel any member or player deemed guilty of conduct prejudicial to the good name of the Club.

 

(B) The Executive Committee shall have powers to suspend or expel any member or player deemed guilty of breeching any of the Club’s constitution and Respect Codes of Conduct.

 

(C) The Executive Committee shall have powers to fill such vacancies as may arise in its constitution between Annual General Meetings.

 

(D) The Executive Committee shall have powers to declare a seat vacant from the executive/other Committees should a member absent himself from 3 consecutive meetings without explanation deemed to be satisfactory.

(E) The Executive Committee reserve the right to waive subscriptions fees in the event of a player leaving the Club or due to exceptional circumstances such as long-term injury.  Each case will be dealt with on its own merits.

 

Club Membership & Fines

 

  1. (A) The membership may consist of not more than 20 playing members per team. Membership is also available to those that wish to attend training sessions but not sign up as a playing member. The membership is open to both boys and girls.

    (B)Membership of the Club shall be open to all persons irrespective of ethnicity, nationality, sexual orientation, religion or beliefs, or of age or disability except as a necessary consequence of the requirements of football; as a particular sport.

 

(C) Club members need not be players registered with Essex County Football Association e.g. Under age players, but a record of such players must be provided to the Secretary by the Controlling Manager and only those named in that record are deemed to be members.

(D) Managers must provide the secretary with a fully completed and signed Club Registration & Consent Form, along with Team Respect Codes of Conduct Registers for both players and parents in order for players to be registered as members and be entitled to any membership benefits.

 

(E) A register of all Club members shall be kept by the Secretary.  Any member wishing to resign or transfer will give notice to the Secretary, such notice to be accompanied by payment of all Club dues and property at that time. Any player requesting a transfer to the club must ensure that any debts to their current club have been cleared and all property belonging to the Club is returned.

 

(F) Any player who is booked or sent off, his case shall be dealt with by the Essex County F.A. If any fines are imposed on the Club due to player’s misconduct, then that player is responsible for payment of the full fine.  In this instance, the player’s parent/guardian will receive a communication from the Club Secretary detailing the charge and fine, the deadline for payment and acceptable methods of payment.  The individual’s team manager will be copied in the communication.

 

Annual Subscriptions

 

  1. (A) For season 2016/17 the Membership fee will be £25 per player; subsequent siblings will pay £17.  This fee is payable not later than 1st August annually. For players that join any team before Dec 31st in the playing year they will pay the full signing on fee as stated above. For players that join after 1st January in the playing season they will pay £12.50 or £8.50 if a sibling. For non-playing Members the Membership fee will be £15 before 31st Dec and £7.50 after 1st January.

 

(B)For playing members the match / training fees for season 2016/17 will be £154 per season for U7 to U10 teams inclusive and £175.00 per season for U11 to U18 teams inclusive.  Payments shall only be made by one of the following methods:

 

(i)           One Annual payment of £154.00 – payable by 1st September - for U7 to U10 teams inclusive or one annual payment of £175.00 – payable by 1st September - for U11 to U18 teams inclusive.

 

(ii)         Monthly payments of £22.00 – payable by the 1st of the month – September to March inclusive

(7 months) - for U7 to U10 teams – by standing order only.

Or Monthly payment of £25.00 – payable by the 1st of the month – September to March inclusive

(7 months) – for U11 to U18 teams – by standing order only.

 

(C) For non- playing members, and these will include any teams that do not compete in any Leagues or Festival Football, these will include the training fees for season 2016/17, which will be £91.00 per season. The same 2 options above will apply.  The breakdown will be:

 

  1. 1 Annual payment of £91.00 – payable by 1st September

 

  1. Monthly payment of £13.00 – payable by the 1st of the month – September to March inclusive (7 months) – by standing order only.

 

(D) For the Nippers academy, the training fees will be £10 per calendar month or £2.50 per week. This is to be payable from the 3rd week of attendance – the first two weeks being free for the child to see if they want to continue. The payment options are to be the same as the non-playing members as detailed above, adjustment to be made according to when the child starts.

 

(E) For multiple births the subscriptions will be full price for one child and half price for each subsequent sibling from that multiple birth.

(F) It is Club policy that Committee members and managers/coaches receive a 50% discount on their child’s subscriptions (if their child is a member of the Club). This is limited to 2 officials per team and does not apply to the Club membership fee which shall be paid in full.

(G)Members joining after 1st September will have subscriptions set and advised by the Treasurer (determined by joining date and duration of the season remaining).  

 

Non-Payment of Subscriptions

 

 (A) Any member who fails to make a subscription payment by 20th of the month in which the payment is due will have their league card withdrawn and held by the Executive Committee until payment is made.  Their membership and all associated benefits may also be suspended.  The card will be returned once payments are brought up to date.

 

(B) Should any player experience difficulty in paying their subscriptions, it is the responsibility of the parent/guardian to approach the Club at the earliest opportunity to prevent subscriptions falling into arrears.  Approaches should be made to the Child Welfare Officer or Secretary.  Each case will be dealt with individually on its own merits by the Club and observing confidentiality at all times.

Annual General Meetings/Special Meetings

 

  1. (A) The Annual General meeting shall be held not later than June 30th each year.

 

(B) The Secretary shall give 14 clear days’ notice of such meeting to all members.

 

(C)The financial statement and Secretary’s report shall be received by the meeting, which will also elect the Officers and Executive Committee by show of hands and transact any other business.

 

(D)An Extraordinary General meeting may be covered by the Executive Committee when deemed desirable.

 

(E)The Secretary shall give 7 clear days’ notice of such meetings at which 5 committee members shall form a quorum.

 

(F)No alterations in these rules shall be made except at the A.G.M. or at an Extraordinary General Meeting convened for that purpose and only if supported by the majority of those present and voting at such meetings.

 

(G)Notice of proposed alterations must be given in writing to the Secretary by the 30th May in the year and notified to members on notice of meeting.

 

Club Accounts

 

  1. (A)The Executive Committee shall cause to be kept proper books of accounts which shall be   independently verified on an annual basis.

 

(B)The Executive Committee shall authorise cheques to be signed by at least two of its members, one of whom will usually be the Treasurer.

 

Trophies

 

  1. (A) A cup or trophy presented to the Club shall be vested in the Club Sanctioning the Club as trustees.  If the Club be discontinued from any cause, the cup or trophy shall be returned to the donor or, held in trust, or otherwise dealt with as the Club decides.

 

Long Service Awards

 

  1. (A) The Club shall award a player who has played successive seasons as follows; -

5 years, 10 years and 14 years. Qualification is from Nippers to U18’s inclusive – a maximum of 14 years.

 

Managers and Coaches

 

  1. (A) The Club will encourage all Managers and Coaches to attain a minimum of the FA Level 1 qualification. Each Team must have at least 1 person (Manager or Coach) that has gained this qualification.

 

(B) Any Manager or Coach that does not have the full qualification, must have the qualifications (or be booked on a course to do the qualifications) in Safeguarding and Emergency first Aid. These qualifications will be funded by the Club by way of refund to the individual following their submission to the Treasurer of a course booking confirmation.

 

(C) No person is to assist any team until the Club have been notified of ‘acceptance’ from the FA following completion of a Criminal Record Check (CRC).  This will be funded by the Club. Any manager not compliant with this rule will be dealt with by the disciplinary committee.  The Club Child Welfare Officer will be responsible for undertaking these checks.

 

(D) Decisions affecting team selection and management shall rest solely with the Team Managers.

 

(E) In accordance with the Colchester & District Youth Football League and Essex County Girls Football League standard code of rules, ALL managers will keep an up to date record of their players’ appearances, goals, and player of the match awards.  This information will be made available to the Secretary on request.

(F) Managers and Coaches will undertake full responsibility for the management of the team in accordance with the Colchester & District Youth League or Essex County Girls Football League competition rules and Layer Colts Club Constitution.  This will include all administrative requirements as specified by the FA, League and Club Executive Committee.  Managers will be accountable to the Executive Committee in this capacity.

 

Committee Meetings

 

  1. (A) At least 3 Committee Meetings must be held each year and a minimum of 4 members must be present to form a quorum.

 

(B) The Chairman should preside at all meetings during his term of office. The Chairman however, does have the privilege of calling upon a Vice-Chairman or any Committee Member to officiate in his absence.

 

(C) In the event of a vote being equal, on any matter, the Chairman shall have the casting vote.

 

(D) The Secretary should have proper books provided in which shall be entered the Minutes of each Meeting, also the names and addresses of each Club member.  The minute book to be kept up to date and be readily available for inspection by authoritative organisations (i.e. Football Association, Essex County F.A. and the Leagues to which the Club is affiliated) and interested parties of the Club, e.g. parents.

 

(E) The Secretary shall receive the Minutes and proceedings of each meeting and conduct the Club’s correspondence.

 

Kit & Equipment

 

  1. (A)  All Club procured/issued equipment and football kit (excluding socks), remains the property of the Club and will be returned upon request.

 

General

  1. (A)Any matter not governed by the foregoing rules shall be dealt with by the Executive committee, the decisions of which body shall be final and binding.

 

(B)Any reference in the Constitution to members shall be deemed in the case of minors to refer to one of their parents or guardians.

 

(C)It may be found necessary to amend or add to these rules to meet specific local circumstances, (i.e. County).

 

 

(D)The Treasurer shall receive and be responsible for all monies paid into the Club’s Accounts and settle by means of petty cash or by cheque all debts and liabilities incurred on the Club’s behalf, also present an independently verified balance Sheet at the A.G.M.

 

(E) Parents who have any grievance shall address them to the Executive Committee.

 

(F) Every parent is urged to support and encourage the team.

 

(G) The Executive Committee reserve the right to remove any player from the club should the player’s behaviour or that of any family member bring the club in to disrepute.

 

27th June 2017